Document Type


Presentation Date


Conference or Event Name

Annual Conference

Conference Location

Quincy, MA


Learning Objectives:

1. Identify factors to consider when altering existing workflows or setting up new workflows for ETDs.

2. Recognize the value of collaboration between the Graduate School and the Libraries to facilitate efficient workflows for processing, approving, and cataloging ETDs.


This poster will illustrate the evolution of workflows for theses and dissertations at the University of Dayton. When the University of Dayton implemented electronic theses and dissertations (ETDs) in 2008, the Graduate School and the University Libraries already had a long history of collaboration on print format checking and commercial binding of theses and dissertations. The furthering of this partnership was instrumental to the successful implementation of ETDs at UD. The adaptation of existing workflows and the development of new workflows in the Graduate School and the Libraries were required. Mandatory electronic submission was not instituted at the University of Dayton until the Fall of 2011; therefore, the print workflows had to be retained as the electronic workflows were developed. With the advent of electronic submissions, metadata harvested from the OhioLINK ETD Center, a statewide online repository of electronic theses and dissertations, was used as the basis for MARC catalog records. Prior to ETDs, the cataloging of print theses and dissertations was a manual process triggered by the arrival of the Libraries’ commercially-bound copies. Original bibliographic records and name authority records were subsequently contributed to OCLC Worldcat and added to the online catalog. Now system-generated email notifications trigger the online approval process and subsequently, the cataloging process. Other factors influencing workflow include changes in cataloging personnel and metadata processes, changes in the on-campus name verification process, and the development of ETD workflow tracking mechanisms.